Last updated: June 25, 2026
Virtuosi of Houston (“Virtuosi of Houston,” “we,” “us,” or “our”) is committed to protecting the privacy of the students, families, alumni, donors, and visitors who interact with us. This Privacy Policy explains what information we collect through our website and programs, how we use and protect it, and the choices you have. By using virtuosiofhouston.org (the “Site”) or participating in our programs, you agree to the practices described here.
Information We Collect
Information you provide to us
- Audition and program applications. When a student applies or auditions, we collect information such as the student’s name, date of birth, instrument, school, grade, musical background, and the name and contact details of a parent or guardian.
- Donations. When you make a gift, we collect your name and contact information and the details of your donation. Payments are processed by our third-party payment provider; we do not store full payment-card numbers on our servers.
- Communications. When you contact us, sign up for our newsletter, volunteer, or complete a form, we collect the information you choose to provide, such as your name, email address, and message.
- Alumni information. Alumni may provide biographical and professional information for inclusion in our alumni directory (see “Student and Alumni Profiles” below).
Information collected automatically
When you visit the Site, we and our service providers may automatically collect limited technical information, including your IP address, browser type, device information, pages visited, and the dates and times of your visits. We collect this information through cookies and similar technologies to operate the Site, understand how it is used, and improve it.
Children’s Privacy
Virtuosi of Houston works with young musicians, and we take the privacy of minors seriously. We collect personal information about a student only with the involvement of a parent or legal guardian, and only as needed to evaluate applications, administer our programs, ensure student safety, and communicate with families. We do not knowingly collect personal information directly from children under 13 without verifiable parental consent, and we do not sell information about minors. Photographs, video, or recordings of students are used for educational and promotional purposes only where appropriate consent has been obtained. A parent or guardian may review, request changes to, or request deletion of their child’s information by contacting us using the details below.
How We Use Information
- To evaluate auditions and applications and administer our orchestras and programs;
- To communicate with students, families, alumni, donors, and supporters;
- To process and acknowledge donations and maintain donor records;
- To operate, maintain, secure, and improve the Site;
- To share news about concerts, events, and program updates with those who have asked to hear from us; and
- To comply with our legal, accounting, and reporting obligations.
How We Share Information
We do not sell your personal information. We share information only in the following limited circumstances:
- Service providers. We use trusted third parties to help us operate, including our website host, payment processor, email and form tools, and analytics providers. These providers may access information only to perform services for us and are required to protect it.
- Legal and safety. We may disclose information when required by law or when we believe disclosure is necessary to protect the rights, safety, or property of our students, staff, organization, or others.
- With consent. We may share information in other ways with your consent or at your direction.
Cookies and Analytics
The Site uses cookies and similar technologies to remember preferences, keep the Site secure, and measure usage. You can control cookies through your browser settings; disabling some cookies may affect how parts of the Site function.
Student and Alumni Profiles
Our Site features profiles of current students and alumni to celebrate their achievements and connect our community. Profiles are published only with appropriate consent (from a parent or guardian in the case of a minor), and they may include a name, photograph, instrument, biography, and related accomplishments. If you would like a profile updated or removed, please contact us.
Data Security
We use reasonable administrative, technical, and physical safeguards designed to protect personal information. No method of transmission or storage is completely secure, however, and we cannot guarantee absolute security.
Data Retention
We retain personal information for as long as needed to fulfill the purposes described in this policy, including to administer our programs, maintain donor and alumni records, and meet our legal and reporting obligations, after which we take steps to delete or de-identify it.
Your Choices and Rights
You may:
- Unsubscribe from our emails at any time using the link in any message;
- Request access to, correction of, or deletion of personal information we hold about you or your child; and
- Ask questions about how your information is handled.
To make a request, contact us using the information below. We will respond consistent with applicable law.
Third-Party Links
The Site may link to third-party websites and services that we do not control. This policy does not apply to those sites, and we encourage you to review their privacy practices.
Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date above and, where appropriate, provide additional notice.
Contact Us
If you have questions about this Privacy Policy or our handling of personal information, or if you are a parent or guardian who would like to review, update, or request deletion of your child’s information, you can reach us at:
Virtuosi of Houston
303 Memorial City Way, Suite 235
Houston, TX 77024
virtuosi@virtuosiofhouston.org
You can also use our contact form.